[Sample policy drafted for review. Please have it checked by a legal adviser before the site goes live.]
1. Who we are
This website is run by Stackroots Technology Solutions Pvt Ltd (“Stackroots”, “we”, “us”), First Floor, 28/1650D, IAMAI Mobile 10X, Govt. Cyberpark, Nellikode PO, Kozhikode 673016, Kerala, India. For any privacy question, email info@stackroots.co.in.
2. What we collect
- Information you give us: when you use our contact form or email us, we receive your name, email address and the message you send, plus anything else you choose to include.
- Technical information: like most websites, our servers record basic data such as your IP address, browser type and the pages you visit. This helps us keep the site secure and working.
- Cookies and analytics: we may use cookies and analytics tools (such as Google Analytics) to understand how visitors use the site. See section 6.
We do not ask for sensitive information through this website, and we ask you not to send it.
3. How we use it
- To reply to your enquiry and discuss a possible project.
- To run, secure and improve this website.
- To meet our legal and accounting obligations.
We do not sell your personal data. We will only send you marketing emails if you have agreed to receive them, and you can opt out at any time.
4. Who we share it with
We share data only with service providers that help us run our business, under appropriate agreements. These include our website host (Hostinger), our email provider (Zoho Mail) and, where used, analytics providers (Google). We may also disclose data where the law requires it.
5. Where your data is stored
Our providers may store data in India or in other countries. Where data is transferred internationally, we take reasonable steps to make sure it is protected.
6. Cookies
Cookies are small files stored on your device. We use essential cookies needed for the site to work and, where used, analytics cookies to measure visits. You can block or delete cookies in your browser settings; some parts of the site may then not work as expected.
7. How long we keep it
We keep enquiry emails and form messages for as long as needed to deal with your enquiry and any resulting work, and then for up to [2 years] unless the law requires us to keep them longer.
8. Your rights
Depending on where you live, including under India’s Digital Personal Data Protection Act 2023 and, for people in the UK, the UK GDPR, you may have the right to:
- ask for a copy of the personal data we hold about you;
- ask us to correct or delete it;
- withdraw your consent or object to how we use it;
- complain to your data protection authority.
To make a request, email info@stackroots.co.in. We will reply within a reasonable time and as required by law.
9. Security
We use reasonable technical and organisational measures to protect personal data. No method of transmission over the internet is completely secure, so we cannot guarantee absolute security.
10. Links to other websites
Our site may link to other websites, such as LinkedIn. We are not responsible for their privacy practices.
11. Changes to this policy
We may update this policy from time to time. The latest version will always be on this page, with the date it was last updated.
12. Contact
Questions about this policy: info@stackroots.co.in.